Federal Volunteer Service or Internship in the Office Management (m/f/d)

Intern / Student, Full-time · Germany, Berlin

About us
ProVeg is an international food awareness organisation working to transform the global food system by replacing conventional animal products with plant-based and cultivated alternatives. ProVeg works with companies, governments, public institutions, medical professionals, the media, and the public to help the world transition to a society and economy that are less dependent on animal agriculture and more sustainable for humans, animals, and our planet.

We base our strategy on empirically-based evidence whenever possible. We seek to stay abreast of the latest research to inform our strategic considerations and outreach materials. We evaluate all of our programs to make sure we are allocating our resources in the best way to reach our goal.

ProVeg fosters a culture in which challenges become opportunities to learn and thrive. Because changing the global food system is a huge undertaking, we are looking for new team members who are pragmatic and professional and who are willing to step out of their comfort zone when needed. Critical problem-solving skills, team spirit, and creativity are all vital to accomplishing our ambitious goals.

DEI (diversity, equity, inclusion) Statement

ProVeg is committed to assessing applicants equitably, regardless of race, religion, colour, sex, age, national origin or ancestry, refugee background, genetic information, neurodiversity, disability, marital status, parental status, pregnancy, sexual orientation, HIV status, gender identity, or gender expression. People of colour, women, people with disabilities, people from LGBTQIA+ communities, elderly people, refugees and people living with HIV are strongly encouraged to apply.

Role Summary
Would you like your work to make a contribution to animals, people, and the environment? Do you keep a cool head, even in chaotic situations? Then support ProVeg with your pragmatic and hands-on approach. A BFD or internship in the Office Management department will open up many fields of activity for you. Weighted according to your own strengths, you will be assigned tasks in the fields of craftsmanship, design, technology, administration, and communication. Get to know the work in the office and find out how the threads are held together in the background of an international organisation. Together with an organised team, you will strengthen the support for ProVeg staff and make working together a motivating experience!
Responsibilities
  • Accompaniment of on- and offboarding processes.

  • Handling of smaller manual tasks.

  • Interface with the IT department.

  • Coordination with external service providers (e.g. locksmith, cleaning company, property management, etc.)

  • Internal logistics, managing storage space.

  • Contact person for general Office Management queries and tasks.

  • Hands-on support for your colleagues.

  • Further development and implementation of room utilisation concepts.

Qualifications
  • Identification with the goals of ProVeg.

  • Friendly and open manner.

  • Conscentious handling of scarce resources.

  • Hands-on attitude and a willingness to get involved.

  • Work in a well-structured manner, always keeping an overview of the situation.

  • Interest in the management of an NGO.

  • Efficient, independent, and reliable.

  • Good communication and team skills.

  • Good written and spoken German, as well as a good knowledge of English.

  • Helpful and courteous.

  • Pragmatic and solution-oriented mindset.

  • Physical resilience.

  • Willingness to develop new approaches to solutions as well as consolidating existing approaches.

Benefits of working with us
What we offer
  • The opportunity to develop your own skills, acquire new competences and gain valuable experience
  • Freedom to contribute your own ideas
  • Flexibility in the structuring of employment relationships
  • Daily tasty and healthy vegan lunch in our Berlin office
  • Continuous support and individual encouragement by a superior
  • Become part of a great team and work with us on a world where everyone chooses tasty and healthy food that is good for all people, animals and our planet.
Advantages of a BFD
  • Receipt of a monthly allowance
  • Benefits through an exclusive volunteer pass, including a discount on the BVG ticket and discounts on admission to museums, cinemas and much more
  • Extensive further training opportunities in the form of seminar participation (daily and weekly seminars), which can be selected according to personal interests
  • Guarantee of social security and accident insurance
  • Continued support and individual encouragement by the supervisor
  • The opportunity to develop one's own skills, gain new competences and gain valuable experience.
  • Become not only part of a great team, but also part of a movement that drives decisive social change!
When?

Start: as soon as possible (please indicate available period)
Period: BFD min. 6 to max. 18 months, voluntary internships 3 months, compulsory internships up to 6 months
Location: Berlin

Further information

Our application procedure

If you would like to apply, please submit your application documents (including cover letter, curriculum vitae and references) using the application form and ensure that you answer all of the questions.

Should you be shortlisted for the job, the following steps will apply:

  • An online-based sample task.

  • An initial interview with you.

  • An office trial day, which will consist of undertaking a set of tasks that would be typical of the work that you would do with us. Depending on the location, this day can either take place in our office or can be done from home. In this way, we want to get to know you and your way of working even better, as well as give you the opportunity to get a good idea of the work entailed.

  • Subsequently, the final decision will be made (if necessary an additional final discussion may be required).

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Your application

We are happy about your interest in ProVeg. Please send us your application only by using the following form.

The application process takes between four and eight weeks and includes the following steps:

  • Screening by the HR department
  • Screening by the respective department
  • Processing of trial tasks
  • First Interview
  • Possibly second interview
  • Confirmation
For federal voluntary services and internships, the process is shortened slightly and usually only one interview is conducted. In these cases, the trial tasks are usually carried out in the form of a trial day at our Berlin office.

Please submit your application including a cover letter, CV and references in one PDF document (max. 3 MB) and answer the questions in our general questionnaire for all applicants. Your contact person is Nora Winter, Head of HR.
In order to upload multiple files, please select them in one go by using the CTRL key on Windows or the CMD key on Mac.